GROUP COACH MAGIC, LLC
AI systems for business coaches, not tech teams.
Turn AI into a reliable assistant for your entire coaching business
Group Coach Magic helps established business coaches design and implement AI workflows that feel human, protect your voice, and quietly handle the admin, prep, and follow-up that steal your coaching energy.
Trusted by coaches in masterminds, accelerator programs, and premium group offers.
Illustrated workflows, not dashboards. We translate AI into clear plays your team can actually run.
For established group & business coaches
AI that feels like an extension of your coaching room
We design AI-assisted systems that protect the depth of your work while removing the repetitive tasks around it.
Clearer curriculum & content
Use AI to transform live calls, voice notes, and docs into clean assets: playbooks, worksheets, email sequences, and implementation guides your clients actually finish.
Tighter operations without extra hires
Automate prep, summaries, and follow-up for your group calls. Keep clients on track with AI-drafted reminders, nudges, and personalized recaps overseen by your team.
Deeper client results, less mental load
Track progress across your cohort with AI summaries, red-flag alerts, and pattern recognition—so you walk into every call knowing exactly who needs what.
Simple, collaborative consulting
From “AI sounds nice” to live systems in weeks, not quarters
We don’t sell tooling. We partner with you to design AI systems that match your offers, your voice, and your existing tech stack.
“The best part was how quickly ideas became real workflows my ops person could run without me.”
— Client, 7-figure group program in the B2B space
01 — Map
Audit & opportunity scan
We walk through your offers, delivery model, and current tools. Together we identify 2–3 high-leverage AI use cases that protect your margins and client experience.
02 — Design
Workflow & prompt architecture
We architect the end-to-end workflow, write battle-tested prompts, and define where humans stay in the loop to maintain quality and nuance.
03 — Implement
Launch, train, refine
We help your team stand up the system, test edge cases, and create lightweight SOPs so the AI becomes part of how you run the business—without babysitting.
Client snapshots
What changes when AI becomes part of your coaching infrastructure
“We cut prep time for our weekly group calls by more than half. AI organizes intake forms, past notes, and homework so I can focus on coaching instead of catching up.”
Program director, B2B group program
“Instead of random experiments, we now have a small portfolio of AI workflows that actually ship: onboarding sequences, implementation sprints, and client progress reports.”
Founder, mastermind for online business owners
Illustration style: warm, line-drawn, with a calm blue and amber palette to match Group Coach Magic.
About Group Coach Magic
AI strategy built around groups, cohorts, and communities
Group Coach Magic was created to solve a specific problem: brilliant group programs where the coaching is world-class, but the delivery still relies on spreadsheets, DMs, and heroic effort.
We blend AI strategy, operations thinking, and systems design so you get leverage without turning your program into a cold content machine. Every engagement is white-glove and deeply collaborative.
You bring your expertise and vision. We bring the AI, workflows, and implementation plans that make your program easier to run and easier to scale.
Free consultation
Design your first (or next) AI-powered coaching system
On this 45-minute call, we’ll map a specific workflow—like AI-assisted call prep, recap, or curriculum building—and outline what it would take to implement it in your business.
You’ll leave with a concrete system blueprint you can share with your team—whether or not we continue working together.
Need to contact us before booking your consultation?
Share a few details about your coaching business and any questions you may have about our services and we’ll follow up with you as soon as possible.
We respect your time and your inbox. No spam, ever.
Questions, answered
FAQ about AI for coaching businesses
Is this a done-for-you build, a course, or coaching?
Our core offer is consulting and implementation support. We work with you and your team to design the right AI workflows, then support implementation so your existing ops, marketing, or tech people can own the system day to day.
Do I need to be technical or already using AI?
No. Many clients come in with very little AI experience. We focus on plain-language workflows, visual diagrams, and clear SOPs. If you already have AI experiments running, we’ll build on what’s working and clean up what’s not.
What tools do you typically work with?
We’re tool-agnostic. We commonly work with platforms like ChatGPT, Claude, Notion, Airtable, Zapier/Make, and email/CRM tools. During the consult, we’ll discuss your current stack and recommend a path that fits your privacy, budget, and team.
What size or stage of coaching business is the best fit?
Most clients run group or hybrid programs between low six and high seven figures in annual revenue, with at least a part-time operations or admin person in place. If you’re earlier stage but serious about building scalable systems, the consult can still be valuable.
What happens after the free consultation?
You’ll receive a short summary of the workflow we mapped, plus suggested next steps and options to engage us for deeper strategy and implementation support. If it’s not a fit, you’ll still leave with clarity about where AI makes the most sense for your business.
Ready to explore what AI could do for your coaching business?
Book your free consultation and we’ll map a concrete AI-assisted system tailored to how you already run your groups and programs.
No obligation. No tech speak. Just a clear conversation about what AI could unlock for your programs.